2027 Rumba on the Lumber Vendor Application

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Return this form with a check or money order to:

Hubert Bullard, 4389 Lake Circle, Little River, SC  29566

All checks and money orders must be made payable to the Robeson Road Runners.

*If you have any questions concerning this application contact:

Hubert Bullard @843-385-3180 or hbullard@sc.rr.com

APPLICATIONS DUE BY JANUARY 29, 2027

Your Name___________________________________________________________________

Business Name____________________________________________________________

Street___________________________________________________________________

City/State/Zip____________________________________________________________

Phone____________________________Email__________________________________

Arts & Crafts booth Space (Saturday only) __________x$50=_____________

Business Professional Space (Saturday only)___________x$155=_____________

Non-profit/Church/No selling (Saturday only) ___________x$25=____________

Food Vendor Booth Space (Friday and Saturday)

        ____________x$310 +TFE fee=___________ Size = 18'x 20'

All food vendors are required to set up on both Friday (3:00-8:00PM)and Saturday (9:00AM-5:00 PM)  Special opportunity for Food Vendors- see las paragraph on last page)

TOTAL FEES     $_______________

List full dimensions of booth or trailer________________________________________

Full description of Food to be offered for sale___________________________________

_______________________________________________________________________

The Lumberton Recreation Department, The City of Lumberton, The Robeson RoadRunners, any businesses involved, or any governmental agency will not be responsible for any accident or loss:  before, during or after the event period.

By signing this document, you recognize that you will be exposed to the public and many individuals and that there is no way that the Robeson RoadRunners, The City of Lumberton, or other management and/or members thereof can control the experience you will have by working with us and being present at the Rumba on the Lumber on any day or given time.  Your health will be fully your responsibility during the Rumba on the Lumber.  By agreeing to partner with the Robeson RoadRunners, D/B/A the Rumba on the Lumber as a vendor, you agree to Hold Harmless the participants, directors, volunteers, employees, City of Lumberton, and festival sponsors, from any responsibility for claims, losses, fees, damages and expenses.

The Rumba on the Lumber will not refund vendor fees due to inclement weather, government action, strikes, terrorism acts (including domestic terrorism), or other matters beyond its control, including but not limited to cancellation of the festival due to a direct result of a natural or unforseen disaster which renders the festival unable to continue, whether for safety or monetary purposes.  Vendors agree to these conditions and guidelines by signing below.

Signature_________________________________________Date______________

If you have been a past participant in the Rumba on the Lumber, there is no need to send photographs of items you will offer for sale.

Arts and Crafts Vendors

$50 per 10'x10' space

• Arts and Crafts will be located around the Plaza, on East 3rd Street and North Elm Street.
• All work MUST BE ORIGINAL in design and created by the exhibitor.
• All Arts and Craft vendors must list the contents of their booth; show suitable photos of all items to be offered for sale and the price range.
• All exhibitors must provide their own tent.  All vendor booth displays should be attractive from all sides and not distract from a neighbors' display.  Space is 10'x10' with no allowance for oversized tents.
• Arts and Craft Vendors MAY NOT SELL OR GIVE AWAY ANY FOOD OR BEVERAGE PRODUCTS.
• All vendors are responsible for their own insurance policies.

Business Vendors

$155 per 10'x10' space

• All business vendors must provide their own tent, table & chairs
• Business vendors cannot sell or give away any food or beverage products
• All vendors are responsible for their own insurance policies.

Food Vendors

$310 per 18'x20' space (size of 2 parking lot spaces)  OUTSIDE DIMENSIONS OF UNIT MUST BE SPECIFIED)

• A number of food vendors such as cotton candy, candy apples, pretzels or other carnival type foods will be available.  Call Hubert Bullard at 843-385-3180 to discuss your products if you have questions.  Submit all food items that you wish to sell with your application.  The committee will establish your acceptance and you will be notified within 10 days of receipt of your application.  Your application does not guarantee acceptance.
• Food vendors will not be set up with arts and craft vendors.  Placement is decided by the festival committee and their selection and placement is final.  Food vendors must provide outside dimensions and a photograph of their unit with the application.
• All vendors are responsible for their own insurance policies.
• NEW!  The Robeson County Health Department will inspect food booths on Friday afternoon at 1:000PM.  A $75 TFE fee must be added to the vendor fee submitted to the Robeson Road Runners.  The Robeson RoadRunners will submit to the health department your completed TFE form and payment no later than January 29, 2027.  Non-profit organizations may be exempt for this two-day festival.  Should food vendors have any questions regarding submission of the TFE, call the Robeson County Health Department at 910-272-6567.  Health Department officials will be on site for inspections at 1:00PM, Friday, March 5.  Food vendors must be open by 3:00 PM on Friday, March 5.
• Food vendors will not be able to leave their food trailers or trucks in the Plaza on Thursday night, but will arrive between 9:00AM and 11:00AM on Friday morning.
• FOOD VENDORS ARE ENTITLED TO ONLY THEIR DESIGNATED FOOTPRINT.  FOOD VENDORS WILL NOT BE ABLE TO ENCROACH ON SIDWALKS IN FRON OF ANY BUSINESS.
• All food vendors must have a prominently displayed menu board with prices.
• All vendors are responsible for collecting and reporting any applicable taxes (local, sate & federal)
• Vendors using warming or cooking devices MUST have a charged and inspected fire extinguisher (minimum 10-15lbs.dry powder or CO2) visible in their booth area.  Vendors cooking with oils must have a Class K fire extinguisher

General Vendor Information

• All new vendors must send at least 1 photograph of their booth setup: Photographs that represent all work offered for sale.  If actual photos are sent, they will be returned in the self-addressed stamped envelope provided by vendor.
• Vendor acceptance and set-up information will be sent via email.
• All fees are non-refundable.
• Vendors will be notified by email of their acceptance to the festival -immediately following the application deadline of January 29, 2027.  The Festival committee reserves the right to reject applications and return booth fees.

Electricity

No electricity will be provided.  You must provide your own power source (generator, etc.).  This is a street festival and no exceptions will be made.

Check-In/Set-up

• Space assignments will be preassigned.  No haggling or disagreement over space locations will be permitted.  The application form must be complete and signed.
• The event is located in Historic Downtown Lumberton on the Plaza in Lumberton, NC.  arts & crafts, business and non-profit vendors will begin setting up at 7:00AM on Saturday morning, March 6, 2027, and must be completely set up by no later than 9:00AM.
• Vendors are responsible for all their own booth supplies and equipment (i.e. tables, chairs, canopies, tents, etc.).
• :Food vendor vehicles will be allowed into the event area between 9:00 and 11:00AM on Friday morning, March 5, 2027.  All vehicles must be clear of the event area by 1:00PM.
• The Rumba on the Lumber Festival ends at 8:00PM on Friday night and 5:00PM on Saturday.  ALL VENDORS ARE EXPECTED TO REMAIN OPEN UNTIL THE FESTIVAL CLOSES AT 5:00PM.  Any vendor tearing down early WILL NOT BE PERMITTED to subsequent Rumba on the Lumber festivals.  Vehicles willnot be permitted in the festival area until 5:00PM on Saturday.  All vehicles must be clear of the Plaza an parking lots no later than 7:00PM on Saturday.